Call for proposals

Submissions Now Open!

Submission Type Deadline
Plenary Lectures February 28th, 2020
Symposia / Workshops January 31st, 2020
Oral Communications / Posters April 30th, 2020

Guidelines for submission


Abstracts must be submitted online via the website only. Abstracts submitted by email or any other means will not be accepted.

Please do not submit multiple copies of the same abstract.

Abstracts must be original and must have not been published or presented at any other meeting prior to the Symposium.

Please note that each person may submit up to 5 abstracts as a presenting author.

The Scientific Committee will review and rate the submissions. For Symposia and Workshops, only the Abstract Submitter will be informed about the acceptance / refusal of the submission.

For each submission type, specific deadlines are set for presenters’ registration to the Symposium (please see the part concerning “Additional information” included in the guidelines for the different submissions below). Accepted sessions / presentations / posters will be included in the Scientific Programme only after all the presenters have completed their registration.


Submission Procedures:

  1. To access the ESSSB18 Submission System, please create your account first and sign in accordingly.
  2. In the menu, choose the type of submission you wish to apply for (Parallel Sessions, Posters and Oral Communications, Call for Plenary Lectures).
  3. Follow all the steps, being sure to fill in all the required fields marked with an asterisk (*).
  4. After the last step, you will be able to see a preview of your submission.
  5. By clicking on the “Edit” button, you will be redirected to the submission procedure and you will be able to modify your submission’s contents. Otherwise, by clicking on the “Submit” button, your submission will be concluded. NOTE! After submitting your proposal, you will no longer be able to modify it.
  6. By clicking on “List of your submissions”, you will be able to see all your submissions listed by type and eventually modify or submit incomplete applications. To delete an item in the list, please click on “Discard”. To prevent accidental deletions, you will be required to confirm this action.

Plenary Lectures

Format:

  •  20-minute presentation to be included in one of the six Plenary Sessions.

Submission requirements:

  • Presentation title (max 200 characters including spaces)
  • Plenary Session theme
  • Applicant’s name, affiliation and contact details
  • Presentation core idea (max 3250 characters including spaces): description of what will be highlighted in the presentation; at least three points with a short description
  • Presentation overview (max 6500 characters including spaces): general description of the presentation’s contents and objectives
  • Importance of findings (max 2000 characters including spaces)
  • Reasons why this presentation should be a plenary presentation (max 2000 characters including spaces)
  • Applicant’s previous experience in presenting at conferences (max 2000 characters including spaces): this should be a narrative description, not a mere list of presentations.
  • List of co-authors (optional)
  • Disclosure of Conflicts of Interest
  • Referees: name and contact information of two people who are informed about this application and are able to comment on its significance and on the applicant’s abilities to hold a plenary presentation. During the evaluation process, we will contact at least one reference for a short list of applicants.

Symposia

Format:

  • Total duration: 90 minutes (20 minutes for each presentation + 10 minutes for questions and discussion)
  • Chair and optionally Co-Chair
  • 3 / 4 presenters

Additional information:

  • If your symposium is accepted, all the presenters will have to register by June 30th, 2020 in order to have your session scheduled.
  • The Chair and the Co-Chair of the session can be speakers in the session.
  • Only the person who submits the proposal will receive notification of the final decision, and they will be responsible for communicating the result to the speakers and Chairs.
  • It is possible to add a list of co-authors for each presentation.

Submission requirements:

  • Symposium title (max 200 characters including spaces)
  • Topic
  • Summary (max 2000 characters including spaces): brief description of the session highlighting its contents and objectives
  • Chair and Co-Chair (optional) name, affiliation and contact details
  • Presentations’ title (max 200 characters including spaces)
  • Presentations’ abstract (max 2000 characters including spaces)
  • Presenters’ name, affiliation and contact details
  • List of co-authors (optional)
  • Disclosure of Conflicts of Interest

Workshops

Format:

  • Total duration: 90 minutes (20 minutes for each presentation + 30-50 minutes for discussion)
  • Chair and optionally Co-Chair
  • 2-3 discussants

Additional information:

  • The focus of the Workshop should be on the discussion and the active involvement of participants.
  • If your workshop is accepted, all the presenters will have to register by June 30th, 2020 in order to have your session scheduled.
  • Only the person who submits the proposal will receive notification of the final decision, and they will be responsible for communicating the result to the speakers and Chairs.
  • It is possible to add a list of co-authors for each presentation.

Submission requirements:

  • Workshop title (ax 200 characters including spaces)
  • Topic
  • Summary (max 2000 characters including spaces): brief description of the session highlighting its contents and objectives
  • Chair and Co-Chair (optional) name, affiliation and contact details
  • Presentations’ title (max 200 characters including spaces)
  • Presentations’ abstract (max 2000 characters including spaces)
  • Presenters’ name, affiliation and contact details
  • List of co-authors (optional)
  • Disclosure of Conflicts of Interest

Oral communications

Format:

  •  15-minute presentation to be included in one of the Free Communication Sessions, according to the selected topic.

Additional information:

  •  If your abstract is accepted, you will have to register by June 30th, 2020 in order to have your presentation scheduled.
  •  It is possible to add a list of co-authors.

Submission requirements:

  • Presentation title (max 200 characters including spaces)
  •  Topic
  •  Presentations’ abstract (max 2000 characters including spaces)
  •  Presenters’ name, affiliation and contact details
  •  List of co-authors (optional)
  •  Disclosure of Conflicts of Interest

Posters

Format:

  •  A visual exhibit which will be displayed during one of the different Poster Sessions.
  •  The presenting authors will be required to stand with their posters at the times indicated in the programme to answer questions and engage in discussions with participants.

Additional information:

  •  If your abstract is accepted, you will have to register by June 30th, 2020 in order to have your poster scheduled.
  •  It is possible to add a list of co-authors.

Submission requirements:

  • Poster title (max 200 characters including spaces)
  •  Topic
  •  Abstract (max 2000 characters including spaces)
  •  First author name, affiliation and contact details
  •  List of co-authors (optional)
  •  Disclosure of Conflicts of Interest